Exit (Archive) Participants

TABLE OF CONTENTS

• Walkthrough
• Exit (Archive) YSC Policy
• Archive Participants
• Do You Need to Re-Enroll Your Participant for a New Term?

Walkthrough

Exit (Archive) YSC Policy

Archiving participants at the appropriate time is a critical step in managing your Impact Suite. Whether a participant: 

• Completes their Term and is not returning, 
• Completes their Term and is returning for a new Term, or 
• Exits before their contracted Term End Date
  
  Archiving ensures your data stays clean and accurate. It also helps prevent confusion during reporting, supports timely Certificate of Completion delivery, and keeps our system running efficiently for current and future participants.
  

Grantees are expected to archive participants within three business days of their service completion. Timely archiving helps ensure that data remains accurate, Certificates of Completion are issued without delay, and your Impact Suite reflects only currently serving participants. Staying on top of this process also supports compliance and smooth program operations.

Archive Participants

Begin by logging into the Youth Service Corps (Participants) Impact Suite.

1. On the left, in your Mission Control, click Participants, Staff, & Service Sites.
   
   
2. On the right, under Manage Participants, select Manage participant accounts.
   
   
3. Click on the name of the Participant you wish to archive.
   
   
4. Open the panel called Active Term.
   
   Find the field named Complete?, and use the pencil icon to select the appropriate response: Term Completed or Early Exit. 
   
5. Click Update to save your response.
   
   
6. Scroll up to the Name & Contact Details panel. Hover over the Status icon and select Archive this Account.
   
   WARNING: DO NOT CLICK THE DELETE OPTION. DELETED ACCOUNTS CANNOT BE RECOVERED.
   
   

Do You Need to Re-Enroll Your Participant for a New Term?

Check out this article for help.