how to enroll your members and supervisors in the Impact Suite Academy (LearnWorlds)

TABLE OF CONTENTS

• How to Enroll your People in the Impact Suite Academy
• Send an Email to Your Members and Supervisors
• Email Template
• Track Certification - Members
• Track Certification - Supervisors

How to Enroll your People in the Impact Suite Academy

Your members and supervisors can enroll themselves in the Impact Suite Academy! 

Watch this quick video:

Send an Email to Your Members and Supervisors

You can use the Communications Portal to blast out an email to your people about getting certified. 

Here's how: 

1. On the left, in your Mission Control, click Communications Portal.
   
   
2. On the right, under Members to Message, click All Enrolled Members (or, if you don't want to send the message to everyone, use one of the other options).
   
   
3. Under Staff to Message, click Staff by Name (Recommended), and Select All or select the folks you'd like to send the message to.
   
   
4. Under Message Type, select E-mail.

Email Template

Subject: Time to Get Certified - Complete the America Learns Course

Body: 

Hi there, 

It's time to get certified to use our America Learns Impact Suite. This course will ensure you have all the tools you need to be successful in this system this year.

Watch this short video to learn what to do: https://vimeo.com/americalearns/getcertified

Please head here to create an account: https://impact.getlearnworlds.com/

1) Click the 'Sign In (Courses)' button on the top right. 

2) When the 'Login or sign up to start learning window appears', click 'Create Account.'

3) Complete the form and click 'Start your learning journey.'

4) When your course loads, click the 'Continue' button to begin the course. 

Don't forget: You will be required to upload your Certificate of Completion in your profile. 

Thanks so much, 

YOUR NAME

Track Certification - Members

You'll create a field for your in your Member to profile so that your people can upload their Certificate of Completion, and you'll be able to quickly track who's completed the courses.

To create a field:

1. On the left, in your Mission Control, click Members, Staff, & Sites.
   
   
2. On the right, click Manage member accounts.
   
   
3. On the right, use the More drop-down menu and select Manage Fields and Profile Layout.
   
   
4. On the top-right, click Create a Field.
   
   
5. When the window opens, create a field called AmeriCorps Member Impact Suite Certificate of Completion.
   
   
6. The Field Type will be File Attachment.
   
   
7. Next, select the total number of files that may be attached (choose 1) and how many are required (choose 0).
   
   
8. Do NOT make the field required.
   
   
9. Choose the Column Width. Fields can take up one column or both.
   
   
10. Choose the panel you’d like to add the field to. (Only custom panels and the Name & Contact Details panel will be available.)
    
    
11. (Optional) Choose the sub-panel you’d like to add the field to.
    
    
12. Next, decide what access you would like your members to have. We recommend these settings: 
    
    
13. For Member Enrollment, Editing & Archiving, don't select any options.
    
    
14. Decide which staff members should have access to the data in this field. Choose either:
     
    • Grant access to all staff whose roles give them access to member profiles, or
    • Limit access to staff with selected staff roles.
      
      
15. Click Create.

Track Certification - Supervisors

To create a field:

1. On the left, in your Mission Control, click Members, Staff, & Sites.
   
   
2. On the right, click Manage staff accounts.
   
   
3. On the right, use the More drop-down menu and select Manage Fields and Profile Layout.
   
   
4. On the top-right, click Create a Field.
   
   
5. When the window opens, create a Supervisor Impact Suite Certificate of Completion field.
   
   
6. The Field Type will be File Attachment.
   
   
7. Next, select the total number of files that may be attached (choose 1) and how many are required (choose 0).
   
   
8. Choose the Column Width. Fields can take up one column or both.
   
   
9. Choose the panel you’d like to add the field to. (Only custom panels and the Name & Contact Details panel will be available.)
   
   
10. (Optional) Choose the sub-panel you’d like to add the field to.
    
    
11. Next, decide what access you would like your Staff to have. We recommend these settings: 
    
    
12. Decide which staff members should have access to the data in this field. Choose either:
     
    • Grant access to all staff whose roles give them access to reporter profiles, or
    • Limit access to staff with selected staff roles.
      
      
13. Click Create.