Why Can't I Archive My Fellow?

Modified on Thu, 18 Apr 2024 at 11:30 PM

TABLE OF CONTENTS

If a Fellow has outstanding or pending time sheets they will not be archived until these issues are resolved.

Here are the scenarios that can prevent you from archiving your reporters.

Scenario 1: The Fellow has Pending Time Sheets

When you attempt to archive a Fellow with pending time sheets you’ll get this message:

To find which time sheets are pending approval:

From the validation message, simply click the link to access the reporter’s dashboard.
In a new tab, the reporter’s time sheet dashboard will open. Time sheets pending approval will live in this section:
Click the Screen link to approve or reject the sheet.

If you do not want to include these hours, please create a ticket with California Volunteers and request the Time Sheet to be permanently deleted.

From the validation message, click Close.
Access the reporters’ Time Sheet Dashboard. Click the Show Dashboard link.
When the dashboard opens, find the Sheets That Need to Be Submitted section.

Here any sheets that have been rejected for edits will appear with a parenthetical like this:
To cancel the edit request, click the Cancel link.
A confirmation window will appear. Here you can enter your reason for canceling this edit request.

Please note that your rationale for canceling the edit request will appear in the Audit Trail on the time sheet. This action will CHANGE the final hours associated with the Fellow's account.

If you do not want to include these hours, please create a ticket with California Volunteers and request the Time Sheet to be permanently deleted.