*Campus Admins: Pre-Service Checklist (Cohort 3)

Modified on Mon, 10 Jun at 2:49 PM

All items on this checklist must be completed before Fellows can begin tracking their service in America Learns. If you need help completing a step, please contact #CaliforniansForAll College Corps Technical Support.

TABLE OF CONTENTS

Community Host Partner Onboarding Checklist

	Add New Community Host Partners	This allows Fellows to be assigned to their partner.
		Instructions

	Create Supervisor Staff Accounts for your Community Host Partners	This allows your partners to log in to the system to approve timesheets.
		Instructions

	Update Returning Supervisor Staff Accounts for your Community Host Partners	This ensures your returning supervisors accounts are ready to go.
		Instructions

	Archiving Community Host Partners	If you have Community Host Partners that will not be participating in Cohort 2, please be sure to archive them. This action will remove the Community Host Partner from your lists, but it will not delete any data associated with the site.
		Instructions

	Enroll Your Fellows	This creates accounts for your Fellows.
		Instructions
		Excel Template

	Define blackout periods	This allows your Fellows to start logging time on their first day of service.
		Instructions
		Video Resource: Understanding Blackout Dates

	Send welcome emails	This sends your Fellows a link to create their password and log in to the system.
		Instructions

You must complete the steps found in the Community Host Partner Onboarding Checklist (at the top of this page) before proceeding to this step:

	If you assigned Fellows only to your “Campus” site during upload: Assign your Fellows to Community Host Partners*	This links previously unassigned Fellows to their assigned Community Host Partner.
		Instructions

	If a Fellow withdraws or leaves the program early: Mark your Fellows as an early exit	This prevents Fellows no longer participating from receiving communications or being included in certain reports. It does not permanently delete their data.
		Instructions