managing time tracking for service performed after april 25, 2025 (post-termination program options)

TABLE OF CONTENTS

• Termination Response
• Time Tracking Options
  • 1. Continue Using Current Categories, Uninterrupted
  • 2. Create New Categories, Still Counting Toward Segal Education Award
  • 3. Create New, Non-Accruing Categories That Will Not Count as AmeriCorps Time

Termination Response

If your AmeriCorps program received a federal termination notice on April 25, 2025 and has made the decision to continue operating, you’re likely navigating complex questions, including how to track member time moving forward.

This guide outlines your options in the Impact Suite, whether you intend to:

• Keep tracking hours for programmatic purposes
• Continue service using other funding
• Preserve Segal Education Award eligibility

Time Tracking Options

There are three primary ways to track member time moving forward. Choose the approach that best aligns with your program’s structure, funding, and long-term plans.

• Option 1: Continue tracking time in existing AmeriCorps categories, using date-driven exports to delineate time post-April 25th as needed.
  
  
• Option 2: Track hours in a new category, without Segal credit.
  
  
• Option 3: Track hours in a new category, with Segal credit.

Below, we'll review each of these options. 

1. Continue Using Current Categories, Uninterrupted

If your program wants to maintain continuity and simplicity for members, you can keep using your current timesheet categories exactly as they are.

• How to Track Post-April 25th Hours: Use date-driven exports to isolate time entries from April 25th onward. No changes to templates or categories are required.
  
  

• Steps to Take: No structural changes needed. To segment hours post-termination, follow our guide on how to run a timesheet totals report. aAt Step 9, select April 26th as the start date.
  
  

Use Case

Your program is continuing service under a different funding source that will provide an equivalent education award, or is formally appealing the termination and continuing under the original structure.

This is the simplest option for preserving the AmeriCorps experience and avoiding confusion for members and staff.

2. Create New Categories, Still Counting Toward Segal Education Award

If you want a crystal-clear line between pre- and post-termination service, but still want time to count toward the Segal Award, you can create new but accruing timesheet categories.

• How to Track Post-April 25th Hours: Copy your existing categories, and add a distinct label such as Service - Post April 25. 
  
  

• Steps to Take: After adding the new timesheet categories, you will need to ensure that all member time under the old categories has been submitted and approved. Once that step is done, you should hide the old categories, so members only use "Post April 25th" time moving forward.
  
   

Use Case

You want to keep post-termination hours organized in their own “pot” while still tracking toward existing totals. This is a good fit for programs expecting possible reinstatement, or those continuing with aligned service under new funding. 

This is a great option for audit clarity, but requires precise setup to avoid accidentally removing member time.

3. Create New, Non-Accruing Categories That Will Not Count as AmeriCorps Time

If your program is continuing service but member time will no longer count toward AmeriCorps service or benefits, use non-accruing categories.

• How to Track Post-April 25th Hours: Create new categories that match your new language. 
  
  

• Steps to Take: To ensure these new categories are labeled non-accuring, use this article as a guide.  
  
  Before sunsetting the old categories, ensure that all member time under these old categories has been submitted and approved. Once done, be sure to hide the old categories, so they are only using the "Post April 25th" time moving forward. 
  
  
  

Use Case

You want to keep post-termination hours organized in their own “pot” and want to make clear that they are not AmeriCorps hours. 

This is the recommended option if your program has formally exited the AmeriCorps structure but still needs structured time tracking.